RULES AND STANDING ORDERS
(amended AGM January 2011)
The name of the Council shall be Wolverhampton, Bilston and District Trades Union Council.
The objects of the Council shall be to:
a) promote the interests of all its affiliated organisations and to secure united action on all questions affecting, or likely to affect, those interests.
b) help to promote suitable educational, social and sports facilities for adult workers.
c) establish more intimate relationships between the affiliated organisations and the Trade Union Congress.
d) improve generally, economic and social conditions of the workers.
e) support and work for such objects as the Trades Union Congress may from time to time determine.
In furtherance of these objects, the Council shall co-operate with the local Labour Party where and whenever possible, providing that no part of the funds of the Council derived from the general funds of the affiliated trade unions shall be applied directly or indirectly, in furtherance of the political objectives specified in section 3(3) of the Trade Union Act, 1913 as amended by part III of the Trade Union Act, 1984.
The Council shall consist only of representatives of trade unions or branches of trade unions or full-time officials, whose places of meetings are within the area covered by the Council.
The application of any organisation desiring to affiliate shall be submitted to the full Council for its approval or otherwise.
Organisations affiliated to the Council shall be allowed representation on the following basis:
One delegate for each 50 members or part thereof, up to 200 members, and one delegate for each further 100, or part thereof, the maximum representation being eleven.
Each affiliated organisations shall contribute an affiliation fee of 10pence per member per annum payable in advance on or before the 1st January.
5) Composition of Executive Committee
The Executive Committee shall consist of the Officers and 12 other members, elected from the delegates to Council, plus one member elected by the Women's Advisory Committee from amongst women delegates. In the event of resignation or death of a member of the Executive Committee, the Council shall elect a successor. At meetings of the Executive Committee three elected members, including Officers, shall form a quorum.
6) Election of Officers and Executive Committee
The Officers and Executive Committee shall be elected by secret ballot of delegates at the Annual General Meeting. Nominations for these positions shall be accepted only from branches whose nominations are received in writing, by the Secretary, before the executive meeting immediately preceding the Annual General Meeting. All nominated candidates must be delegates or life members of the Council at the time of nomination and for the ensuing year. Nomination for office shall be deemed to be nomination also for Executive Committee.
7) Meetings of the Executive Committee
The Executive Committee shall conduct the detailed business and report to meetings of the Council. The funds of the Council shall be administered by the Executive Committee, and no expenditure, except of a routine nature, shall be authorised except with the consent of the Executive Committee, or a clear majority decision of the Council.
The Executive Committee shall deal with any urgent business which may arise between Council meetings. A record of attendances shall be kept and, should a member be absent (except in the case of illness) from two meetings in succession without adequate reason, the Secretary shall report to the next meeting of the Council, who shall be empowered to elect another delegate to that position.
Meetings of the Executive Committee shall normally be held on the second Thursday in each month at 7:30pm but a special meeting may be called in the event of a urgent business arising, as and when deemed necessary by the Officers.
8) Council Meetings
The Annual General Meeting of the Council shall take place in the month of January each year.
The Ordinary General Meetings of the Council shall be held on the third Thursday of each month commencing at 7:15pm, and shall not continue after 8:45pm except by special resolution of the Council.
Delegates shall register on entry. Members of affiliated unions may attend meetings as visitors on production of their trade union membership card and if invited by Council to do so, may take part in discussions but shall not vote in any division.
A special meeting may be called at any time by the Executive Committee or, in case of urgency, by the President and Secretary. A special meeting may also be called by submission of a written request to the Secretary signed by 25 delegates. The meeting to be held within 14 days of the receipt of such a request. In the latter case, the object of the meeting must be clearly stated upon the requisition and no business shall be dealt with except for that which the meeting is specifically called. Life members may be made at any Ordinary or Annual Meeting subject to the Executive Committee recommendation.
The Officers of the Council shall be President, Vice-President, Treasurer and Secretary. They shall be delegates of an affiliated branch of a trade union and shall normally be elected by secret ballot at the Annual General Meeting. They shall receive such remuneration as may be decided by the Council, upon the recommendation of the Executive Committee. Upon retirement from office they shall hand over to their successors or to the Executive Committee, all books, cash, keys, papers and other property of the Council. The President and Secretary shall be ex-officio members of all Sub-Committees of the Council.
10 Duties of Officers
a) The President shall:
· Preside at all meetings of the Council an Executive Committee
· Ensure that the business at meetings, and of the Council generally, is conducted in a proper manner.
b) The Vice-President shall:
· Preside at meetings in the absence of the President.
· In the absence of both the present and the Vice-President the meeting shall elect one of the members present to preside.
c) The Secretary shall:
· Attend all meetings of the Council and the Executive Committee, and meetings of all Sub-Committees. Where a sub committee has elected its own Secretary, with the approval of the Council, the Secretary’s attendance shall be voluntary.
· Keep a correct record of the proceedings and conduct the business of the Council in accordance with the rules.
· Hand on to the Treasurer, without undue delay, any monies received by him/her on behalf of the Council.
· Prepare and present the Annual Report on behalf of the Executive Committee for submission to the Annual General Meeting.
d) The Treasurer shall:
· Be responsible for all monies entrusted to or received by, him/her on behalf of the Council.
· Pay all accounts when duly authorised
· Be able at all times to give a correct statement of the finances, produced all monies and vouchers, and deliver the same to a person appointed by the Council, within 24 hours of notice been given by Council or Executive Committee, and shall give such security as the Council may see fit.
· Prepare and present the annual balance sheet, on behalf of the Executive Committee, for submission to the Annual General Meeting.
· All cheques shall be signed by least two of the following Officers: President, Secretary or Treasurer.
The Council, at its Annual General Meeting, shall appoint two auditors, whose duty it shall be to audit all accounts and the Annual Financial Statement, certify as to the correctness or otherwise, and report upon their findings at the next Annual General Meeting of Council.
A Steward shall be appointed by the Council to record all attendances at Council Meetings, and shall receive such remuneration as Council shall determine.
13 Minutes Secretary
A Minutes Secretary shall be appointed by Council, from the membership of the Executive Committee, whose duty shall be to:
· make full notes of the proceedings
· supplement and corroborate the Secretary’s notes
· facilitate the compiling of an accurate record.
Any member of Council appointed to attend a conference, to serve on Statutory or other bodies, or to transact business on behalf of the Council, shall receive second-class rail fare, or equivalent bus or coach fare and be paid for loss of time and out of pocket expenses. He/she shall, if directed, submit a written report, or otherwise give verbal report at any future meeting of the Council.
In accordance with their constitution and terms of reference, approved by the Council, certain Sub-Committee may elect their own Chairperson and Secretary, the latter to receive such out-of-pocket expenses as shall be authorised by Council. Actions of Sub-Committees shall be subject to the approval of Council. Secretaries of Sub-Committees shall send copies of their minutes to the Secretary of Council in time for submission to the Executive Committee each month.
16 Proscribed Organisations
In no circumstances shall the Council co-operate with, or subscribe to the funds of fascist parties or any subsidiary organisation of these parties, or any industrial organisation which has been prescribed by the General Council.
17 Alteration of Rules
No alterations of rules should take place except as decided in the Annual General Meeting, and then only upon a vote of two-thirds of those present and entitled to vote, voting in favour of proposed alteration. Notice of any proposed amendment to, or alteration of, rule, must be sent in writing to the Secretary at least three months before the Annual General Meeting.
1) Business shall be taken in the following order:
1. Apologies for non-attendance
2. Welcome to new delegates
3. Minutes of previous Council Meeting
4. Minutes of Sub-Committee Meetings
5. Minutes of Executive Committee Meetings
6. Matters Arising, including resolutions (if any) from Sub-Committee meetings
7. Business left over from previous meetings
10. Resolutions from branches which had been considered by the Executive Committee
11. Notice of future meetings and any other relevant matters
12. Any Other Business
2) Notices of motions shall be sent by affiliated branches to the Secretary in writing not less than eight days before the Council Meeting at which they are to be discussed. Such motions should be placed upon the agenda in the order on which they are received by the Secretary, unless otherwise decided by the Executive Committee.
3) The mover of any original motion, but not of an amendment, shall have the right to reply, but no other delegate shall be allowed to speak more than once on the same question unless permission be given to explain, or on a point of order addressed the President, when the remarks made shall be strictly confined to the explanation or point of order. Five minutes shall be allowed to the mover of a resolution, and three minutes for each succeeding speaker. The mover of a resolution shall have three minutes to reply to the discussion, but he or she shall introduce no new matter into his or her reply. The motion shall be put immediately the mover has replied.
The time limit for speakers to shall not apply in special address to Council.
4) If an amendment shall be carried, it shall displace the motion and itself become the substantive motion whereupon any amendment may be moved thereto. The President may demand that all motions and amendments shall be handed up to him or her in writing.
5) When an amendment is made it to an original motion, no second amendment shall be discussed until the first Amendment is disposed of.
6) When the delegates consider a question has been sufficiently discussed, the motion may be proposed that the question now be put. If this proposition is carried, the President shall give the mover of the original motion and the opportunity to reply, after which the motion under discussion shall be put to the vote immediately.
7) The decision of the President on any point of order shall be final, and shall be challenged only if two-thirds of the delegates present support a motion that he or she vacate the chair.
8) In the case for voting being equal, the President may give a casting vote in addition to any vote he or she may have cast as a delegate.
9) No resolution passed by the Council shall we rescinded or amended at the same meeting at which it is passed. One month`s notice of the motion to rescind or amend it, and the terms of such a motion, must be delivered to the Secretary in writing. The resolution shall not be rescinded nor amended except by the consent of a majority of the delegates present when such rescindment or amendment is considered.
10) Any delegate desiring to address the Council must give their name, and that of their union branch and address the President. When any delegate is called to order, they should resume their seat until the point is decided.
11) Any delegate may, for stated purposes, move the suspension of Standing Orders. The motion, on being seconded, shall be forthwith put to the meeting without debate or amendment and, if two-thirds of the delegates present vote in favour thereof, but not otherwise, the suspension moved shall immediately take effect.
Emergency motions shall be considered only when a motion to suspend standing orders for that purpose has been favourably decided.